Time clock: Which is best for your company in 2022
Are you looking for a way to better control the entry and exit of employees in your company? Being able to manage issues such as overtime, absences and replacements perfectly? So a great idea is to have a time clock!
Time control is mandatory in companies with ten or more employees in Brazil, but it can be done manually, electronically or mechanically. Do you want to know why the clock is one of the best options for this task? Then read our article carefully!
First, the most important
- The time clock is the modern and technological way to keep track of the entry and exit of employees of a company.
- It is possible to choose between cartographic time clocks, with magnetic or biometric cards. Each of these types offers its advantages.
- Choose a time clock with good software and a storage capacity suitable for the size of your company.
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The best time clocks: Our recommendations
There is a good variety of time clocks available on the market. With so many options, we decided to start the article with some of the best models!
- A simple and efficient time clock
- The complete biometric model
- The best cartographic time clock
It’s time to bring up all the details about time clocks. We searched with businessmen for the main doubts on the subject, carried out detailed research and found complete answers.
Read our buying guide and understand everything about the time clock!
What is a time clock and what is it for?
Time control is a fundamental part of any company with employees. It marks the entry and exit of all employees, showing the number of hours and days worked and pointing out possible absences, overtime and unexpected departures.This control can be done manually, mechanically or electronically. For those who prefer the latter option, the time clock is the equipment to be sought. He will be responsible for giving you accurate information about the entrances and exits of each of the employees.
There are point control equipment that work via biometrics, simple card, magnetic card, digital signature and more. To choose the best, you need to know the size and needs of your company.
Did you know that the eight-hour workday was a great achievement for workers? Before, it was common for them to spend between twelve and sixteen hours on the job, which led to cruel states of exhaustion.
It was from 1817, after many strikes and protests, that the 8-hour day was established.
What regulates timekeeping in Brazil?
Two ordinances of the Ministry of Labor govern point control in Brazil: 373 and 1510. As we have already mentioned, it is mandatory for all companies that have ten or more employees (but not prohibited for those that are minors).
It is mandatory to keep archived records of entries and exits for five years.
Recently, new laws were passed generating a modernization in the subject. In order for contractors and employees to have greater control over records, it has become mandatory to have archived records of entries and exits, as well as that clocks have printers.
Thus, employees also need to have records of their entries and exits, and time clocks are required to have enough memory to store all data for at least five years.
Time registration is essential to prevent disagreements between employees and employers. With it, the records are all guaranteed, reducing the incidence of fraud and irregularities.
What are the advantages of a time clock?
There are those who prefer to do things the old-fashioned way and keep a manual stitch record. This option, however, offers much less security: Notebooks and sheets of paper can be destroyed very easily, leading to the loss of important information.
The time clock allows the storage to be virtual and can be taken to different hard drives. Thus, in addition to the ease of organization, the chance of loss becomes minimal.
Another advantage of the time clock is to prevent fraud, since a simple signature is not enough, but the presence or biometrics, or card. A manual system is much more susceptible to any type of forgery or irregularity.
Keeping the control of time always in order in your company is to be within the law and prevent yourself. The only disadvantages of doing it electronically are the higher cost and the need for any maintenance.
We have prepared a table with the advantages and disadvantages of the time clock:
What are the types of time clocks?
Once you decide on a time clock, you can also choose between three main types: Biometric, cartographic and magnetic card. It’s time to talk a little more about them!
- Biometric time clock: It is the most modern of time clocks. It records the entries and exits through biometrics, that is, fingerprints. There is no chance of fraud or serious failure. Very safe method, but a little more expensive.
- Time clock with magnetic card: Uses a magnetic card that is given to the worker and has unique records on it, being non-transferable. It can also work via barcode. The data is recorded both on the system and on the card itself.
- Cartographic time clock: It is the simplest method and most similar to the manual: The employee receives a simple card made with cardboard and inserts it in a machine, which prints the entry and exit records. Although less technological, it is quite efficient.
Each of these methods has models with variations in capacity, which can be used in companies with varying amounts of employees.
How much does it cost and where to buy a time clock?
The main factors influencing the price of time clocks are the type, capacity and brand. Some models cost just over R $ 100, while others can go over R $ 1,000. There is nothing to suggest that the cheapest ones do not have quality: they just may not fit all needs.
Stores specializing in articles for different companies and electronics can offer good time clocks, but it is easier to purchase online. We recommend Amazon, closely followed by Amazon international.
Purchasing criteria: Factors for choosing a time clock
You already know that you need to have a good time clock for your company. Now, we’ve selected four technical criteria to help you choose the best model possible:
- Extra features
- Storage capacity
Below, more information about each one!
All types of time clocks need software to store their information, manage printouts and keep everything organized. Thus, hardware manufacturers also need to have contact with another company that provides this program.
Typically, you will have information about a software company, telephone and other contact details. She will also be responsible for any system updates and maintenance. Research if this developer is trustworthy or if there are complaints against it!
In addition to scheduling the arrival and departure times of each worker, printing vouchers and storing data, the time clock may also have some extra features that make the company’s life a lot easier.
A good feature of some time clocks is the automatic production of reports.
We can mention, for example, the automatic production of reports. With it, access to all data generated by the time clock is easy and automatic, without the need for an employee to produce it.
Audible alerts like sirens to indicate the end of working hours and screens with information displays are also other resources that can give agility and practicality to your company’s environment.
We have already mentioned that time clocks must store records for at least five years. However, how many workers does the chosen model have the capacity to maintain data in the system? It is possible to find copies ranging from 50 to thousands in this regard.
If you have a small company with little turnover, there is no need for many records, so you can choose something simple in this regard. But otherwise, you will really need to spend more money and opt for the higher capacity time clocks.
How is your time clock powered? Most models are electric, but on a day of power failure the entire registration system can be damaged.
Some of the best models offer an alternative battery that keeps them connected in case of an emergency, and others are fully battery powered. You can make the choice in this regard thinking about which option makes you most comfortable.